Equipment inventory for coaches, every sport

Every helmet.
Every jersey.
Every player.

One list for everything you issue, whatever you coach. Football helmets and pads with recon and retire dates. Batting helmets and catcher's sets. Basketball jerseys by number. Singlets, shakos, warmups, the girdles and knee pads you hand out by the stack. Who has it, what size it is, when it comes back, from your phone or the office laptop. No spreadsheet, no clipboard, no guessing in August.

Card on file, nothing charged until the trial ends. Cancel anytime before that. Full refund in the first 30 days if it doesn't fit your room. Payments run through Stripe.
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Live demo · Tap to try it
Thomas County Central · Varsity · 2026
Yellowjackets
78helmets
64assigned
9recon due
3retire
10047LMarcus Ellison #7
Riddell SpeedFlex · Navy
Good
10061XLHank Jorgensen #61
Riddell SpeedFlex · Navy
Recon due
10008MUnassigned
Riddell Speed · made 2015
Retire
10012MTyler Boyd #12
Schutt F7 · Navy
Good
Every sport in the school

Pick your sport. The app sets itself up.

One team, one sport. Each one gets the tabs, sizes, uniform types and supplies that belong to it, and nothing that doesn't. A district can run any mix under one bill.

FootballHelmets and shoulder pads with ID decals, recon cycle, 10 year retire dates, Skinz, facemasks, chin straps, Guardian Caps, jerseys and pants.
BaseballBatting helmets and catcher's sets with ID decals, Skinz, C-flaps, bats, balls, batting gloves, jerseys, pants, caps, belts, socks.
SoftballBatting helmets and catcher's sets with ID decals, facemasks, bats, balls, jerseys, pants, shorts, visors, belts.
BasketballGame jerseys and shorts by number, reversibles, shooting shirts, warmups, balls, nets, knee pads.
VolleyballJerseys by number, spandex, shorts, warmups, balls, nets, knee pads.
SoccerField and goalkeeper jerseys by number, shorts, socks, warmups, balls, shin guards, keeper gloves, pinnies.
WrestlingHeadgear with ID decals, singlets by number, warmups, knee pads, mouthguards.
LacrosseHelmets, shoulder pads, arm pads and gloves with ID decals, sticks, balls, jerseys, shorts, reversibles, pinnies.
HockeyHelmets, shoulder, elbow and shin pads, pants and gloves with ID decals, sticks, pucks, tape, jerseys, pant shells, socks.
Track and fieldSinglets and tops by number, shorts and briefs, warmups, batons.
Cheer and danceShell tops, skirts, bodyliners, costumes, warmups, poms, bows, megaphones.
BandJackets, bibbers and shakos by number, color guard costumes, plumes, gloves, gauntlets, lyres.
No signup, no card

Take a sample team for a spin.

The demo is the real app loaded with a full football team: helmets, pads, Skinz, uniforms, a roster. Scan a decal, hand a helmet to a player, pull a report. Nothing you do is saved, so tap anything.

The problem

The spreadsheet is on a laptop.
The gear is in the equipment room.

Every program tracks gear somehow. Most of it lives in one coach's head, a notebook, or a file nobody has opened since last spring. Then a parent asks about recon dates, the AD asks for an inventory, a helmet hits year eleven, or twelve jerseys go home with the seniors and nobody can say which. Try it on a sample team on the demo page and see for yourself.

10 yrs

NOCSAE says a football helmet is done ten years from its manufacture date. EQ Tracker counts down from the day you enter it and flags it before the season, not after.

1 tap

Scan the decal on a helmet, pad, catcher's set or headgear with your phone camera and its page opens. Assign it, send it to recon, flag a bad chinstrap, done.

0 apps

Nothing to install. It runs in the browser on any phone, tablet, or desktop, and it looks like your program, in your colors, with your logo.

What it does

Built for the equipment room, not the office.

Every decaled item, one record

Brand and model from a library for your sport, color, size, manufacture date, who's wearing it, and a full history of every change. Football adds recon and retire dates. Catcher's sets track the mask, chest protector and leg guards as one set. Hockey and lacrosse gear is typed: shoulder, elbow, shin, gloves. Grouped by color so you can see your sets at a glance.

Scan, don't type

We ship numbered decals with a QR code. Stick one on each shell, pad or set, scan it with the phone camera, and you're on that item's page. Works on iPhone and Android with no app.

Rapid scan: the whole rack in minutes

Turn on Rapid scan and the camera never stops. Every decal it reads is handled on the spot with a beep and a green flash, then it's ready for the next one. Unknown numbers get skipped, every line has an undo, and two coaches can scan into the same count at once.

Check inEnd of season turn in. Each scan takes the item off the player and sets the status you pick, including straight to recon.
Inventory countWalk the room and scan everything. Finish and get the list of what wasn't scanned, split into on the rack and still with a player.
Check outPick a player, scan their gear, hit Next. Equipment issue day without the clipboard.

Uniforms, roster and assignment

Every uniform type for your sport, counted by size and color with brand, condition and the year you bought it. A numbered jersey, singlet or shako goes on a player by hand, never by guessing the number. Decaled gear assigns from the item or from the player, and the picker shows the right sizes first. Anything else you hand out gets checked out to the player in two taps and stays on them until it comes back.

Reports your AD will actually read

Uniforms on hand by type and size, numbered pieces with no player, sizes on hand versus roster, unassigned, missing, recon due and the retire list for football, and an end of year check-in sheet with one page per player and a box to tick for every item they owe you. One tap export to a spreadsheet for insurance, boosters, or the district.

Bring your spreadsheet

Already have a list? Drop the Excel or CSV file in. We match your columns to ours, clean up the brands and sizes, and flag anything we can't read before saving. Or download a blank template built for your sport and fill it in.

One button new season

Bump every player a grade, move seniors to alumni, and choose whether gear and jersey assignments clear or carry over. A freshman can keep the same shell all four years.

How it works

Up and running before practice ends.

1

Sign up

Pick your sport, name your team, upload your logo, and the app pulls your colors from it. Football sets a recon cycle and vendor once. Two minutes.

2

Add your gear

Type it in, or import the spreadsheet you already have. Brands and models come from a list for your sport, uniforms and supplies by size and count.

3

Decals arrive

Your numbered decal set ships when your trial converts. Stick one on each helmet, pad, catcher's set or headgear. Uniform-only sports skip this step.

4

Scan and go

Assign, recon, retire, and check in from the equipment room with your phone. Rapid scan handles issue day, turn in and inventory counts a decal at a time. The reports build themselves.

New in EQ Tracker
ART.TRACKER

Your logos, ready for every vendor.

Every vendor asks for "your vector logo," and it's always buried in someone's email. Art Tracker keeps your logos, colors, schedules and social graphics in one locker, organized by folder, and hands each vendor a download link.

  • Share the whole locker, one folder, or one file. Field painter gets field logos, the uniform rep gets everything.
  • Vendors download with no account, and you see who grabbed what and when. Turn a link off any time.
  • Hex, Pantone and CMYK on every link, so the colors match.
  • Only have a blurry JPG? We redraw it as clean vector art for $20 a logo, back in your locker within 3 business days.
See it in the demo
Decals included

Numbered. Scannable. Tough.

Every subscription comes with a set of durable ID decals, each with a unique number in big print and a QR code that opens that item in the app. One pool of numbers for helmets, pads, catcher's sets and headgear so nothing gets mixed up. No printer, no label maker, no typing numbers into a phone.

Need more? Extra decals ship in sheets of 100.

Pricing

One team, or the whole school.

Billed annually. Every plan starts with a 14 day free trial and includes ID decals. One team is $149 or $299. A whole school, every sport and every team in it, is $799. A district pays per school, and at three or more schools every school drops to $599.

Starter
One team, any sport
$149/year
A youth team or a jersey closet
  • Up to 30 decaled items
  • Unlimited uniforms and players
  • 100 decals included
  • All reports and export
Start free trial
Team
One team, any sport
$299/year
Varsity, JV and freshman count as one team
  • Unlimited decaled items
  • Unlimited uniforms and players
  • 100 decals included
  • All reports and export
Start free trial
Best value
School
Every sport in one school
$799/year
High school, middle school, college or youth organization
  • Unlimited teams, any mix of sports
  • 3 logins per team, plus the AD
  • 100 decals per team with decaled gear
  • One dashboard across every team
Start free trial
District
Two or more schools, one bill
$599/school
At 3 or more schools. Two schools is $799 each
  • Everything in School, per school
  • AD dashboard across every school
  • Add a school any time, prorated
  • One account, one invoice
Start free trial
What would we pay

Count your schools.

$799 a year per school, every sport and every team in it. High school, middle school, college or youth organization, same price. Three or more schools and every one of them drops to $599. Split it across the programs that use it.

Schools$799 a year each, every sport included
1
Sports across all of themJust to see what it works out to per program
8
1 school$799/year
About $100 per sport
Start a free trial

A youth team or jersey closet with 30 or fewer decaled items can use Starter at $149. Nothing is charged for 14 days on any plan.

Your cardNothing is charged for 14 days, and you can cancel from Settings before then. After your first charge, you get a full refund in the first 30 days if it doesn't fit your room. Payments run through Stripe, so we never see or store your card number.
Your playersPlayer records stay basic and stay yours: name, jersey number, position, grade and sizes, entered by your staff. We never sell them, and the full data list is in the privacy policy. Stored in the United States, encrypted in transit and at rest, and walled off from every other school's account.
Questions

Coaches ask.

Can I try it before I sign up?

Yes. The demo page runs the real app on two sample teams, football and basketball. Open records, assign players, send helmets to recon, hand out jerseys, fake a scan, run the reports. Nothing you do there is saved.

Do my assistants need their own account?

Yes, and it's included. Each team gets three logins. Admins handle billing and settings, staff can do everything else. On a School or District plan the athletic director has a separate login that sees every team.

We have one high school and one middle school. What do we pay?

$1,598 a year, $799 per school, every sport in both. Add a third school and all three drop to $599, so three schools is $1,797. A football coach who only wants his own program can take the $299 Team plan instead and the school can move up later.

Does it work on iPhone?

Yes. It's a web app, so it runs in Safari on iPhone and Chrome on Android with nothing to install. Add it to your home screen and it opens like an app.

What if my helmet or pad model isn't listed?

Pick Other and type it, or hit Request a model and we'll add it to the list for every team in your sport.

What gets a decal and what gets counted?

Anything a player is issued one of and you need to find again gets a decal: football helmets and shoulder pads, batting helmets, catcher's sets, lacrosse and hockey helmets and pads, wrestling headgear. Uniforms and supplies are counted by type, size and color so you always know what's on the shelf, and a numbered jersey, singlet or shako can be assigned to a player. Skinz have their own tab for football, baseball and softball.

What about girdles, knee pads and other gear that walks off?

Anything you hand out without a decal gets checked out to the player instead of tracked by number. Start with girdles and knee pads, add whatever else you issue. At the end of the year, print the check-in sheet: one page per player listing their helmet, pads, jerseys and checked-out gear, with a box to tick as it comes back and a signature line.

What about other sports?

Every team picks its sport when it signs up and gets the right tabs for it. Baseball and softball get batting helmets and catcher's sets with their own decals. Lacrosse and hockey get helmets and pads. Wrestling gets headgear. Basketball, volleyball, soccer, track, cheer and dance, and band run on the uniform and supply side: every jersey, short, warmup and shako by size and number, with numbered pieces assigned to a player. A district can mix any of them, one team per sport.

What is Art Tracker?

A logo locker built into EQ Tracker. Upload your logos, wordmarks, field logos, schedules and social graphics into folders, add your colors, and send each vendor a link to just what they need. They download with no login, and you see every download. If all you have is a JPG, we redraw it as vector art for $20 a logo. School and District plans include one free.

What does it cost and when am I charged?

Starter is $149 a year for up to 30 decaled items, Team is $299, and a School plan is $799 for the whole school, every sport included. A district pays $799 per school, or $599 per school once it has three or more, and you can add a school later for the prorated amount. You put a card on file when you sign up, nothing is charged for 14 days, and you can cancel before then from Settings. Your decals ship after the first charge goes through. If it doesn't fit your room, email us within 30 days of that charge for a full refund.

What happens to my data if I cancel?

Your account locks but nothing is deleted for a year. Resubscribe and it's all still there.

Can I get my data out?

Any time. Export gear, uniforms, supplies and check-outs to a spreadsheet from the Reports tab.

How long does setup take?

Signing up takes two minutes. If your gear is already in a spreadsheet, the import matches your columns and most teams have their whole inventory in within an afternoon. Typing a rack in by hand takes longer. When your decals arrive, stick one on each helmet, pad or set and scan it once to link it.

What if the equipment room has no signal?

EQ Tracker saves every scan and change to your account as it happens, so it needs a connection. Most schools put the phone on the building Wi-Fi. If the room has no signal at all, print the check-in sheet from Reports, work off paper, and enter it when you're back in range.

Do you charge per user?

No. You pay per team or per school, never per person. Each team gets three logins, and on a School or District plan the athletic director gets their own login on top of that. Adding a sport to a School plan costs nothing.

Who is EQ Tracker not for?

It isn't a purchasing or budget system, it doesn't track bats, gloves or sticks by number, and it isn't a pro-level barcode system for every piece a player wears. It's built for coaches who issue helmets, pads and uniforms and need to know who has them and when they're due.

How is this different from other options or a spreadsheet?

Unlike a spreadsheet, EQ Tracker scans QR decals with your phone, tracks recon and retire dates automatically, and builds AD-ready reports in one tap. Unlike other inventory tools, it runs in the browser with no app to install, publishes pricing upfront, and sets itself up for your sport in under two minutes.

Stop guessing in August.

Set up your team tonight. Fourteen days free, no charge until you decide.