The short version: a spreadsheet is free and it works until the gear is in the equipment room and the file is on a laptop. EQ Tracker starts from your spreadsheet, puts it on your phone, and adds the scan, the dates and the reports.
Side by side
| EQ Tracker | A spreadsheet | |
|---|---|---|
| Price | $149 to $299 a year for a team, $799 for a school. | Free. |
| Where it lives | Your phone, a tablet, the office laptop. Everyone on staff sees the same list. | One file on one laptop, plus whatever copies got emailed around. |
| Finding an item | Scan the decal with the phone camera and its page opens. | Read the number off the shell, walk to the laptop, search. |
| Recon and retire dates | Counted from the dates you enter. Flagged before the season. | Only if someone remembers to sort by the column. |
| Who has what | Assigned from the item or the player. History by season. | A column someone has to keep up by hand. |
| Issue day and turn in | Rapid scan: scan, beep, next. | Clipboard, then typing. |
| End of year check-in sheet | One page per player, printed from Reports. | Built by hand every spring. |
| Reports for the AD | Sizes, recon due, retire list, unassigned, missing. One tap export. | Whatever you build with filters. |
| When a coach leaves | The account belongs to the program. Logins change, the data stays. | The file leaves with whoever had it. |
| Getting your data back out | Export to a spreadsheet any time. | It is already a spreadsheet. |
Keep the spreadsheet if
- You issue a handful of items and one person does all of it.
- Nobody asks you for recon dates or an inventory.
Move to EQ Tracker if
- A parent asks about recon dates and you have to go look.
- The AD wants an inventory and you rebuild it every time.
- Jerseys go home with the seniors and nobody can say which.
Bring the spreadsheet with you
Drop your Excel or CSV file into EQ Tracker. It matches your columns to ours, cleans up brands and sizes, and flags anything it can't read before saving. Or download a blank template for your sport and fill it in.
Questions
Can I import my existing spreadsheet?
Yes. Drop in an Excel or CSV file. EQ Tracker matches your columns, cleans up brands and sizes, and flags anything it cannot read before saving.
Can I still get a spreadsheet out?
Yes. Export gear, uniforms, supplies and check-outs to a spreadsheet from the Reports tab any time.
Is a Google Sheets template enough?
For a small rack with one person running it, maybe. A template cannot scan a decal, count down retire dates on its own, or keep the whole staff on the same list from their phones.
See it on a real team.
The demo is the actual app loaded with a sample football team. No signup, nothing saved, tap anything.